Procedures for Obtaining Birth Certificates

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Procedures for Obtaining Birth certificates if born in Durham County, please use the procedure below.  If not, please use this link and contact the correct County.

Procedure For Getting A Birth Certificate:

Persons applying for certificates shall make their request via in person or by mail. If applying in person, an application for the certificate is completed. The completion of this application should include:
  • Name on Birth Certificate
  • Date of Birth
  • Mother’s Full Maiden Name
  • Relationship of applicant requesting the certificate
  • Applicant’s name, address and phone number
  • Applicant’s signature is required
  • Applicant must present a valid State issued ID (Drivers License, State issued Identification card, Military Identification, or United States Passport).
  • Expired Identification is not accepted.
If applying by mail, customers are required to provide the same information required as if you were applying in person along with a xerox copy of a State issued ID as listed above.


Who Can Apply?

Anyone can apply for and receive uncertified copies of certificates.

Cost / Fees: Cash/Certified Check/Money Order - Make Payable to: Durham Co. Register of Deeds
  • The cost for uncertified copies is $.25 per copy. (over the counter)
  • The cost for mailing an uncertified copy is $1.00.
  • The cost for certified copies is $10.00 per copy.
Who Can Obtain Certified Copies Of Birth?

Immediate family (Mother, Father, Brother, Sister, Spouse, Adult Children, Grandparents - if both parents are named on the certificate, Legal Representative, Case Manager or Legal Guardian (proof required).

Adoption records

All adoption records are maintained by the North Carolina Vital Records Office in Raleigh. Applicants must go to the State Vital Records Office to obtain any information and/or certificates that pertain to adoptions. No adoption records are located in the county Register of Deeds office.

State Vital Records (Link to State Vitals Records Website)
Mailing Address:
1903 Mail Service Center                
Raleigh, North Carolina 27699

Physical Address: 
225 N. McDowell Street
Raleigh, North Carolina 27699
(919) 733-3000   

Fees for Amendments

Non- Expedited Local County Processing:

Local Office processing fee - $10.00 - cash/certified check/money order: (Make payable to: Durham County Register of Deeds).

Non-Expedited State Processing fee - $15.00 certified check/money order. Allow 6-8 weeks: (Make payable to: NC State Vital Records).

Certified copy fee - $10.00 - cash/certified check/money order - (Make payable to: Durham County Register of Deeds).


Expedite At Local County:

County will be notified within 15 days if changes are approved.  The State Vital Records will notify the applicant by letter additional documentation if needed.  Customer can obtain amended birth/death certificate from county after approval from the State Vital Records Office. 

  • Local Office processing fee - $10.00  - (Make payable to: Durham County Register of Deeds)
  • Expedited State processing fee - $30.00 (certified check/money order) Allow 10-15 days (Make payable to: NC State Vital Records)
  • Certified copy fee - $10.00 (cash/certified check/money order) (Make payable to: Durham County Register of Deeds)
State Vital Records Expedited service:

State processing fee - $45.00 (certified check/money order) -  (Make payable to: NC State Vital Records).  This includes processing and certified copy mailed to customer within three days or a letter is sent explaining why the requested change cannot be completed. 

By Appointment At The State Office

State processing fee - $45.00 certified check/money order) - includes processing and certified copy if correction can be made at the time of the appointment.

Birth Legitimations Fee:

Non-Expedited State Processing fee (certified check/money order) 6-8 weeks - (Make payable to: NC State Vital Records).

Expedited State Processing fee - $30.00 (certified check/money order) 10-15 days - includes legitimation process and certified copy. (Make payable to: NC State Vital Records).

Local Office Processing fee - $10.00  (cash/certified check/money order) - (Make payable to: Durham County Register of Deeds).